Searchable. Taggable. Locatable. Every time. Photo capture directly in app — no shared folders, no third-party hosting, no missing receipts.
Every theatre, school drama dept and production company has the same nightmare — what we own, where it is, what shape it's in. EasyInventory ends it.
Take a photo straight into EasyInventory. No third-party hosting. No shared Drive folders that go stale. No linked images that break. Your photo is bound to the item record, in the cloud, forever.
About to catalogue something? Snap it and EasyInventory checks your whole collection — "have we already got one of these?" It visually matches against every item so you stop buying (and storing) duplicates.
Tag once, find everything. Search "green" and surface every set piece, prop and costume with the green tag — not just within one category. Cross-cuts the silos.
Snap a photo and EasyInventory suggests the tags for you — colour, material, type — so cataloguing is a couple of taps, not a typing job. Accept the ones that fit and move on.
Filter by category, sub-category, tag or location, and flip between a photo grid and a grouped list in a tap. Find "all the swords in Props Shelf A" in seconds, on any device.
Costume rack 3. Audio kit case. Props shelf A. Workshop bay 2. Build the location fields that match your space, not a generic warehouse template.
Defaults for Set / Props / Costume / Asset, then add your own — Riggings, Backline, Comms gear — and break them down into sub-categories. You define the taxonomy.
Got hundreds of un-sorted items? One tap and AI files them into the right sub-categories for you — never overwriting anything you've set by hand. Turns a chaotic dump into a browsable catalogue.
A whole tub got moved to a new room? Multi-select the exact items and re-locate, re-categorise or tag them all in one go — no editing them one at a time.
One drama teacher updates a record on their iPad backstage. The producer's laptop and the wardrobe coordinator's phone see it the same second. No "I'll send you my spreadsheet" loops.
Searching the inventory for a show? Hit "Add to Prep" on every item you find. Items get grouped under your Show header — your prep list builds itself as you browse, and you can email it (with photos) to your crew.
Give staff, students or a visiting director a read-only link — they can search the collection and request items for a prep list, but can't edit or delete anything. Your catalogue stays safe.
Set a test-and-tag date on any asset and EasyInventory tracks it — a dedicated view shows exactly what's coming due, so your electricals stay compliant and nothing slips through before a show.
Full JSON backup any time — item records and photos travel with you as data URLs. No lock-in, no "export is a paid add-on." Perfect for a season archive or handing over at the end of a contract.
Bring a full backup straight back in — move to a new device, restore after a reset, or migrate a whole catalogue between accounts in one step. Your data is always yours to carry.
Local-first by design — add, edit and photo-capture items in a basement wardrobe room with no signal. The moment you reconnect, every change syncs up to the cloud automatically.
EasyInventory is for people who have one too many "where is the…" conversations a week.
Most schools track set, props and costumes in a spreadsheet, a shared drive, or generic cataloguing apps built for books. None of them are built for a production.
| What you actually need | EasyInventory | Libib (library app) | Dropbox / SharePoint | Spreadsheet + photos |
|---|---|---|---|---|
| Built for set, props & costume (not books or files) | ✓ | Books / media | Generic files | Whatever you set up |
| Photo-per-item capture in the app | ✓ | Cover images only | Manual upload | Manual |
| Theatre categories + custom locations / bays | ✓ | Library shelves | Folders | Columns you maintain |
| Find "do we already own this?" by tag across categories | ✓ | Partial | Filename search | Clumsy |
| Scan items in on a phone at the bump-in | ✓ | Barcode (ISBN) | — | — |
| CSV / JSON export — your data leaves with you | ✓ | Partial | n/a | ✓ |
| Cloud sync across devices | ✓ | ✓ | ✓ | Depends |
| Australian edge hosting | CF Sydney | US | US / global | Local file |
| Built by a theatre production professional | 20+ years | — | — | — |
No trial period. No card required to try. Save / Export / Cloud Sync / Team Seats need a subscription — fair trade for the time it saves you.
All prices in AUD · subscribe via Stripe · annual = 10× monthly (~2 months free) · cancel any time
You can export a full JSON backup (with photos as data URLs) any time — even on the day you cancel. After cancellation you lose cloud sync + future app access, but you keep any backup you've exported.
In your browser's IndexedDB (local-first) and synced to Cloudflare KV (in Europe, on the Cloudflare global edge). Photos are JPEG-compressed at 1920px on capture so storage is small and sync is fast.
Yes — the Studio tier (A$29/mo) gives 5 seats, the School tier (A$49/mo) gives 15, and Production House (A$99/mo) gives 40. All seats share the same inventory in real time. Need every app? The Production Suite bundles EasyInventory with EasyOrchestra, EasyScheduler, EasyRisk and EasyStageManager from A$1,090/yr.
Yes — the app is local-first. You can add, edit, and photo-capture items without internet. Once you reconnect, your changes sync up to the cloud automatically.
JSON backup import is supported today. CSV import is on the roadmap — drop us a line at [email protected] if you need a CSV converter and we'll fast-track it.
EasyInventory is one of six (and counting). The Suite also includes EasyOrchestra (stage layout planner), EasyScheduler (production schedules), EasyRisk (risk assessment), and EasyStageManager (set design + stage management). Plus the ESC Course — teacher PD curriculum. See the Suite overview.
30 minutes free — no card required, no trial period. Sign up only if it saves you time.
Open EasyInventory →